Office Assistant

We have a great opportunity to join a forward thinking investment company based in their brand new offices in Croydon, as an Office Assistant. A super friendly team who work really well together, they encourage new ideas and reward hard work. In this role you will provide full business and administration support to the team, whilst ensuring the smooth running of the office.

This is role is based in the office 5 days a week.

Job Responsibilities

Duties will include; • Provide full diary management to the Group Information Manager – organise internal and external meetings, ensure effective administrative arrangements are in place to enable the meeting to run well and ensure invitations and notes are distributed in good time, liaise with clients, colleagues, and other PA’s. • Ensure that the office, kitchen, and work areas are always kept in an orderly manner and supplies are ordered as appropriate. • Be the first point of contact for all visitors – welcome them and get them refreshments whilst they wait. • Organise and manage meeting room bookings (internal and external). • Manage incoming and outgoing post and deliveries. • Processing office expenses in a timely manner • Contract and Slip Data Entry – process insurance contracts into data collection systems to a high level of quality and accuracy. • Cashbook management and policy allocation – reconcile insurance premiums received against booked financials. • Raise and resolve queries in a timely manner. • Mailbox administration – work with the rest of the Pine Walk team to monitor mailboxes and workflows. • Report and Presentation Production

Requirements

Essential Skills, Knowledge and Experience:

Previous administration experience, along with diary management.

Strong written and spoken communication skills to enable communication at all levels. You will be highly organised and efficient, whilst having the ability to handle a varied workload and competing priorities.

Proficiency in the Microsoft Office Suite, particularly Word, Excel and PowerPoint.